Why You Might Need This

Former employees don't disappear from your records — and they shouldn't. Payroll audits, legal disputes, labor authority inspections, and severance calculations all require accurate historical attendance data.

TimeClock 365 retains all employee data after deactivation. Here's how to access it.

Step 1 — Find the Inactive Employee

  1. Go to Users in the main menu.
  2. Click Filters.
  3. In the Active field, select No.
  4. Click Search — you'll see all deactivated users.

Step 2 — Run a Detailed Attendance Report

  1. Navigate to Reports → Detailed Attendance Report.
  2. Check the option: Show Inactive Employees Only.
  3. Select the employee and the date range.
  4. Click Display.

The report shows all clock-in/out records, overtime, absences, and approvals for the selected period — exactly as they were recorded.

Exporting the Report

You can export to PDF, Excel, or CSV. For payroll systems, use the export format configured for your integration (QuickBooks, HiBob, etc.).

Need to generate reports for a large group of former employees? Use the batch export feature or contact our support team. See all reporting options →